Data Protection

1. General use of our website

Identity and contact details of the controller: ProBioGen AG (ProBioGen AG, Herbert-Bayer-Str. 8, 13086 Berlin, Germany, Phone: +49 (0) 30 3229 35 100, Fax: +49 (0) 30 3229 35 400, E-Mail: cdmo@probiogen.de) (hereinafter also referred to as „we“ and „us“).
Contact details of the data protection officer: Dr. Marco Riedel, Phone: +49 (0) 30 3229 35 100, Fax: +49 (0) 30 3229 35 400, E-Mail: privacy@probiogen.de.

We are processing your IP address for the purpose of being able to receive your request and to send you the contents of our websites. The legal basis for the processing is our legitimate interest (Art. 6 I lit. f GDPR) as well as taking steps at the request of you prior to entering into a contract (Art. 6 I lit. b GDPR).

The legitimate interest (Art. 6 I lit. f GDPR) is based on the technical setup of the internet and the requirement to involve intermediaries while sending the contents of a website to you. E.g. this is your internet service provider (ISP). Without these intermediaries it is technically impossible to send the contents of our website to you. Only intermediaries who are directly connected in the communication with you are involved.

We will erase personal data without undue delay as soon as the personal data is no longer necessary to provide you with the services of our website, i.e. after you leave our website, unless stated otherwise below. If you ask us to erase the data before that time, we will do so without undue delay, unless there is another legal basis for processing the data.

In order to connect our website with the internet (i.e. the hosting of our website) we make use of a third party, which carries out this part of the data processing on our behalf. This third party (our processor) is: Mittwald CM Service GmbH & Co. KG, Königsberger Straße 4-6, 32339 Espelkamp, Germany. This processor acts on our behalf and is strictly bound by our instructions. We have entered into a data processing agreement with this processor.

You have the right to request from us access to and rectification or erasure of personal data or restriction of processing concerning you or to object to processing. The right to object concerns the processing of data based on our legitimate interest (Art. 6 I lit. f GDPR).

You have the right to lodge a complaint with a supervisory authority. You may have the choice among several supervisory authorities. The supervisory authority competent based on our registered office in Berlin is the supervisory authority on data protection and freedom of information of Berlin (in German: “Berliner Beauftragte für Datenschutz und Informationsfreiheit”).

The provision of personal data is not a statutory or contractual requirement, or a requirement necessary to enter into a contract. Further, you are not obliged to provide the personal data. As a possible consequence of failure to provide the data we will not be able to provide to you the contents of our website.

No automated decision-making, including profiling, as referred to in Art. 22 GDPR exists. The use of Google Analytics, on which no automated decision-making is based, is described below.

2. Session-Cookie

Some of our web pages use cookies. Cookies do not harm your computer and do not contain any viruses. Cookies help make our website more user-friendly, efficient, and secure. Cookies are small text files that are stored on your computer and saved by your browser.

You can configure your browser to automatically accept cookies under certain conditions or to always reject them, or to automatically delete cookies when closing your browser. Disabling cookies may limit the functionality of this website.

When you visit our website our system sets a cookie called “PHPSESSID”. This is a "session cookies" that will be automatically deleted after you exit the browser the next time. This cookies allows us to recognize that the individual subpages that you visit on our website are not completely separate requests from different visitors but part of your overall visit on our website. E.g. this allows us to make sure data that you enter in a webform does not get lost accidently.

For this use of the cookie, we provide you with the following information:

• Identity and contact details of the controller: ProBioGen AG (see above).
• Contact details of the data protection officer: see above
• We are processing your data for the following purpose: We use the cookie to distinguish your current visit on our website from other visitors. This way we can e.g. make sure that data that you enter into a webform can be temporarily saved in case you navigate to a previous webpage in your browser. The legal basis for our processing of the data is our legitimate interest (Art. 6 I lit. f GDPR).
• The legitimate interest (Art. 6 I lit. f GDPR) is our interest to provide you with a state of the art experience on our website and to make sure we separate your visit on our website from the visit of others.
• The cookie is saved in your browser and will be deleted automatically when you close your browser. You can also manually delete the cookie in your browser.
• In order to connect our website with the internet (i.e. the hosting of our website) we make use of a third party, which carries out this part of the data processing on our behalf. This third party (our processor) is: Mittwald CM Service GmbH & Co. KG, Königsberger Straße 4-6, 32339 Espelkamp, Germany. This processor acts on our behalf and is strictly bound by our instructions. We have entered into a data processing agreement with this processor.
  • You have the right to request from us access to and rectification or erasure of personal data or restriction of processing concerning you or to object to processing. The right to object concerns the processing of data based on our legitimate interest (Art. 6 I lit. f GDPR).
• You have the right to lodge a complaint with a supervisory authority. You may have the choice among several supervisory authorities. The supervisory authority competent based on our registered office in Berlin is the supervisory authority on data protection and freedom of information of Berlin (in German: “Berliner Beauftragte für Datenschutz und Informationsfreiheit”).
• The provision of personal data is not a statutory or contractual requirement, or a requirement necessary to enter into a contract. Further, you are not obliged to provide the personal data. As a possible consequence of failure to provide the data (i.e. setting the cookie) some parts of our website will not function correctly.
• No automated decision-making, including profiling, as referred to in Art. 22 GDPR exists.

We may set other cookies as well. Please refer to other sections of this document for further information about other cookies.

3. Contact Form

We provide a contact form in our “Contact” section as well as on the bottom of most of our websites and under “Discuss with our Expert”. For these contact forms, we provide you with the following information:

• Identity and contact details of the controller: ProBioGen AG (see above).
• Contact details of the data protection officer: see above
• We are processing your data for the following purpose: You can reach us (see above and imprint) via the contact form. This is an alternative to sending us an e-mail. Afterwards we would like to reply to you. Personal data being collected and processed include all the data that you have provided in the contact form itself in addition to your IP address as well as the date and time of you sending the form contents to us. The legal basis for our processing of the data are the necessary steps taken at your request prior to entering into a contract (Art. 6 I lit. b GDPR) and – regarding intermediaries like your Internet Service Provider (ISP) – our legitimate interest (Art. 6 I lit. f GDPR).
• The legitimate interest (Art. 6 I lit. f GDPR) is based on the technical setup of the internet and the requirement to involve intermediaries while sending the contents of a website to you. E.g. this is your internet service provider (ISP) or your e-mail provider. Without these intermediaries it is technically impossible to send the contents of our website to you. Only intermediaries who are directly connected in the communication with you are involved.
• We will erase personal data without undue delay as soon as the contact with you is finished, unless stated otherwise below. If you ask us to erase the data before that time, we will do so without undue delay, unless there is another legal basis for the processing of the data.
• In order to connect our website with the internet (i.e. the hosting of our website) we make use of a third party, which carries out this part of the data processing on our behalf. This third party (our processor) is: Mittwald CM Service GmbH & Co. KG, Königsberger Straße 4-6, 32339 Espelkamp, Germany. This processor acts on our behalf and is strictly bound by our instructions. We have entered into a data processing agreement with this processor.
• You have the right to request from us access to and rectification or erasure of personal data or restriction of processing concerning you or to object to processing. The right to object concerns the processing of data based on our legitimate interest (Art. 6 I lit. f GDPR).
• You have the right to lodge a complaint with a supervisory authority. You may have the choice among several supervisory authorities. The supervisory authority competent based on our registered office in Berlin is the supervisory authority on data protection and freedom of information of Berlin (in German: “Berliner Beauftragte für Datenschutz und Informationsfreiheit”).
• The provision of personal data is not a statutory or contractual requirement, or a requirement necessary to enter into a contract. Further, you are not obliged to provide the personal data. As a possible consequence of failure to provide the data we will not be able to receive your request or to reply to your request and you will have to contact us in some other way.
• No automated decision-making, including profiling, as referred to in Art. 22 GDPR exists.

4. Google Analytics

We will ask your consent to use Google Analytics during your visit on our website. Google Analytics is a web analytics service provided by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as "Google"). Google Analytics uses cookies, which are stored on your computer. This allows an analysis of your use of the website. The information that the cookie generates about your use of this website (including your IP-address) is usually transmitted to and stored on a Google-operated server in the USA. This website uses Google Analytics only with the "_anonymizeIp()" extension for IP anonymization. Your IP address will be previously shortened within Member States of the European Union or in other States party to the Agreement on the European Economic Area; which prevents it being directly linked to any particular individual. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. Google will use this information on our behalf to evaluate your use of the website, to compile reports on the website activities for us and to provide additional services connected with the use of the website and the internet. Google will use the transmitted IP address for no other purpose.

You can prevent the installation of cookies by setting your browser software accordingly. Please note, however, that in this case you may not be able to use the full functionality of this website.

In addition, you can prevent the processing of the data generated by the cookie (including your IP address) and your use of the website, as well as the processing of this data by Google, by downloading and installing the following browser plug-in: Link

You can also object to Google Analytics’ data collection by clicking on the link below. An opt-out cookie will be set, preventing the future collection of your data by clicking this link:

Deactivate Google Analytics

This will set an opt-out cookie, which will prevent the collection of data during this and further visits of our website.

If you have configured your browser so that it will automatically ask us to not track you (Do-not-Track-Header), we will automatically suppress any tracking.

Furthermore we provide you with the following information:

• Identity and contact details of the controller: ProBioGen AG (see above).
• Contact details of the data protection officer: see above
• The purpose of the processing of data is our interest to get feedback on how our website is used so that we can optimize the content and the overall experience. The legal basis for the processing is your consent (Art. 6 I lit. a GDPR) that we will ask for through a banner directly on our website. This banner is provided by Usercentrics GmbH (Rosental 4, 80331 Munich, Germany).
• Google (see above) will receive the data in the partially anonymized form as explained above.
• With Google having registered offices in the USA (California), the data will be transferred to a country outside of the European Union. This data transfer to the USA is based on standard data protection clauses (Art. 46 II lit. c GDPR). Refer to this site for further information and a copy: https://policies.google.com/privacy/frameworks?hl=en
• The consent banner is provided by Usercentrics GmbH. This processor acts on our behalf and is strictly bound by our instructions. We have entered into a data processing agreement with this processor.
• The personal data will be erased as soon as the general statistic, in which your data will not be identifiable anymore, is created. If, prior to this, you request that your data be removed, we will erase the data without undue delay, unless there is another legal basis for the data processing.
• You have the right to request from us access to and rectification or erasure of personal data or restriction of processing concerning you or to transmit the data to another controller (data protability).
• You have the right to lodge a complaint with a supervisory authority. You may have the choice among several supervisory authorities. The supervisory authority competent based on our registered office in Berlin is the supervisory authority on data protection and freedom of information of Berlin (in German: “Berliner Beauftragte für Datenschutz und Informationsfreiheit”).
• The provision of personal data is not a statutory or contractual requirement, or a requirement necessary to enter into a contract. Further, you are not obliged to provide the personal data. As a possible consequence of failure to provide the data we will not be able to include your data into our general statistic for our website usage and thus cannot include your usage of our site to improve our website.
• No automated decision-making, including profiling, as referred to in Art. 22 GDPR exists.

This will set an opt-out cookie, which will prevent the collection of data during this and further visits of our website.

If you have configured your browser so that it will automatically ask us to not track you (Do-not-Track-Header), we will automatically suppress any tracking.

Furthermore we provide you with the following information:

• The legal basis for the processing is our legitimate interest (Art. 6 lit. f GDPR).
• The legitimate interest (Art. 6 lit. f GDPR) is based on our interest to further improve our website and gather statistical data about the use of our websites in order to provide for more customer oriented content and an overall website experience.
• Data is sent to Google located in the California, USA. Google is certified under the "EU-US-Privacy Shield" and is therefore obliged to ensure a level of security comparable to the level of security within the EU.
• The personal data will be erased as soon as the general statistic, in which your data will not be identifiable anymore, is created. If, prior to this, you request that your data be removed, we will erase the data without undue delay, unless there is another legal basis for the data processing.
• You have the right to request from us access to and rectification or erasure of personal data or restriction of processing concerning you or to object to processing. The right to object concerns the processing of data based on our legitimate interest (Art. 6 lit. f GDPR).
• You have the right to lodge a complaint with a supervisory authority.
• The provision of personal data is not a statutory or contractual requirement, or a requirement necessary to enter into a contract. Further, you are not obliged to provide the personal data. As a possible consequence of failure to provide the data we will not be able to include your data into our general statistic for our website usage and thus cannot include your usage of our site to improve our website.
• No automated decision-making, including profiling, as referred to in Art. 22 GDPR exists.

Employment application platform of "rexx Recruitment ER 8 probiogen"

Under "CAREERS" we provide links that lead to the employment application platform of "rexx Recruitment ER 8 probiogen".

Identity and contact details of the controller: ProBioGen AG (see above).

Contact details of the data protection officer: see above

Your job application data is processed for the purpose of reviewing your application and assessing whether you have the suitability, qualifications and professional requirements for the position for which you are applying. The legal basis for the processing is the performance of pre-contractual measures - and in the event of the conclusion of the contract - also the performance of the contract pursuant to Article 6 (1) lit. b of the GDPR and the performance of obligations based on Labor Law, Social Security Law and Social Protection Law pursuant to Article 9 (1) lit. b of the GDPR.

The data is processed via the present application platform "rexx Recruitment ER 8 probiogen" of rexx systems GmbH (Süderstraße 75-79, 20097 Hamburg) and forwarded to us, which we have integrated as a strictly instruction-bound order processor. The information on data protection when using the rexx platform can be found here: https://www.rexx-systems.com/datenschutz/.

rexx systems GmbH in turn integrates its own strictly instruction-bound sub-processors for its service provision, namely HR Excellent GmbH (rexx group, affiliated company of rexx systems GmbH, Süderstrasse 75-79, 20097 Hamburg) for consulting and support, GoHiring GmbH (Friedelstraße 40, 12047 Berlin) for multiposting and Noris network AG (Thomas-Mann-Straße 16-20, 90471 Nuremberg) for hosting.

If you indicate under "Saving in the internal talent pool" that you want us to consider your current application for future jobs, we will store your application for twelve months.

The legal basis for this is your consent, which you give directly in the application form under "Saving in the internal talent pool", in accordance with Article 6 (1) lit. a GDPR and Article 9 (2) lit. a GDPR. Your consent explicitly refers to special categories of personal data contained in your documents (e.g. religious or ideological beliefs). The granting of consent is entirely voluntary. You have the right to revoke your consent at any time. The revocation of consent does not affect the lawfulness of the processing carried out on the basis of the consent until the revocation. You can declare a revocation, for example, by e-mail to us.

Recipients of the personal data contained in the application documents are the respective responsible personnel managers in the company of the responsible persons.

Your personal data/application documents will be destroyed six months after receipt of the rejection, unless longer storage becomes necessary for the defense of legal claims or another legal basis for processing exists. In the event that your application is considered for a vacancy, you will receive separate information about the storage of your personal data in the context of the employment relationship.

You have a right to information (Article 15 GDPR) as well as a right to rectification (Article 16 GDPR) or erasure (Article 17 GDPR) or restriction of processing (Article 18 GDPR) as well as a right to data portability (Article 20 GDPR).

There is a right to revoke consent at any time without affecting the lawfulness of the processing carried out on the basis of consent until revocation.

There is a right of appeal to a data protection supervisory authority. If necessary, you have the choice between several data protection supervisory authorities. The data protection supervisory authority responsible for our headquarters in any case is the "Berlin Commissioner for Data Protection and Freedom of Information".

The provision of personal data by you is neither legally nor contractually required. However, the data concerning your person and your application situation are required within the limits of the German General Equal Opportunity Act (AGG) in order to be able to examine your application and carry out a neutral, equal-opportunity procedure taking into account the other applications; to this extent, the provision of the data is necessary for the conclusion of a contract. However, you are not obliged to provide the data. The possible consequence if you do not provide the data is that no job offer will be made.

There is no automated decision-making or profiling pursuant to Art. 22 GDPR.

6. ProBioGen News

Purpose: You can subscribe to our ProBioGen News, which are sent on a regular basis and includes information about our company. Currently we only distribute our press releases and season greetings via this channel. If you want to subscribe, you can do so under “ProBioGen News / Sign Up”. On that webpage we are asking for your consent. For this we provide you with the following information:

We are: ProBioGen AG, Herbert-Bayer-Str. 8, 13086 Berlin, Germany, Phone: +49 (0) 30 3229 45 100, Fax: +49 (0) 30 3229 35 400, E-Mail: cdmo@probiogen.de

Free to consent and withdrawal of consent: You are completely free to consent or not to consent. You have the right to withdraw your consent at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal. You can withdraw e.g. by e-mail: privacy@probiogen.de.

Personal Data: Your e-mail address and any other data provided in the subscription form as well as your IP address, the date and time of your subscription.

Your consent, which we ask for directly within the subscription form, will include:

• You consent into ProBioGen AG contacting you by e-mail for the Purposes stated above and that ProBioGen AG will send you e-mails including company information as described above.
• You consent into ProBioGen storing your data in a newsletter subscriber list and using it for the Purposes given above, i.e. sending you an e-mail newsletter on a regular basis.
  Additional information:
• Identity and contact details of the controller: ProBioGen AG (ProBioGen AG, Herbert-Bayer-Str. 8, 13086 Berlin, Germany, Phone: +49 (0) 30 3229 35 100, Fax: +49 (0) 30 3229 35 400, E-Mail: cdmo@probiogen.de) (hereinafter referred to as „we“ and „us“).
• Contact details of the data protection officer: Dr. Marco Riedel, Phone: +49 (0) 30 3229 35 100, Fax: +49 (0) 30 3229 35 400, E-Mail: privacy@probiogen.de
• We process your Personal Data for the purposes given above under “Purpose”. The legal basis is your consent (Art. 6 I lit. a GDPR) and – regarding intermediaries – our legitimate interest (Art. 6 I lit. f GDPR).
• These intermediaries e.g. include your internet service provider (ISP) and your e-mail provider. Without these intermediaries it is technically impossible to send you our e-mail newsletter. Only intermediaries who are directly connected in the communication with you are involved.
• In order to connect our website with the internet (i.e. the hosting of our website) we make use of a third party, which carries out this part of the data processing on our behalf. This third party (our processor) is: Mittwald CM Service GmbH & Co. KG, Königsberger Straße 4-6, 32339 Espelkamp, Germany. This processor acts on our behalf and is strictly bound by our instructions. We have entered into a data processing agreement with this processor.
• We also use salesforce.com, inc., The Landmark @ One Market Street, San Francisco, CA 94105, USA (hereinafter referred to “SalesForce”) as our customer relationship management (CRM) system. SalesForce is a processor and acts on our behalf and is strictly bound by our instructions. We also have entered into a data processing agreement with SalesForce.
• Data is sent to SalesForce in the USA on the basis of standard data protection clauses adopted by the Commission of the European Union. These clauses and further details are available here: https://www.salesforce.com/content/dam/web/en_us/www/documents/legal/Agreements/data-processing-addendum.pdf. Further information regarding SalesForce’s data privacy is available here: https://www.salesforce.com/eu/company/privacy/
• In order to send you the ProBioGen News we make use of Rocket Science Group, LLC, 675 Ponce De Leon Ave NE #5000, Atlanta, GA 30308, USA (hereinafter referred to as “MailChimp”). We have entered into a data processing agreement with MailChimp.
• Data is sent to MailChimp in the USA. The data is sent to MailChimp in the USA on the basis of standard data protection clauses adopted by the Commission of the European Union. These clauses and further details are available here: https://mailchimp.com/legal/data-processing-addendum/ and in particular here: https://mailchimp.com/legal/data-processing-addendum/#Annex_C_-_Standard_Contractual_Clauses.
• We will erase personal data without undue delay as soon as you unsubscribe from our ProBioGen News, unless stated otherwise below. If you ask us to erase the data before that time, we will do so without undue delay, unless there is another legal basis for processing the data.
• You have the right to request from us access to and rectification or erasure of personal data or restriction of processing concerning you or to object to processing as well as the right to data portability. The right to object concerns the processing of data based on our legitimate interest (Art. 6 I lit. f GDPR) as well as the processing for direct marketing.
• You are completely free to consent or to not consent. You have the right to withdraw your consent at any time. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.
• You have the right to lodge a complaint with a supervisory authority. You may have the choice among several supervisory authorities. The supervisory authority competent based on our registered office in Berlin is the supervisory authority on data protection and freedom of information of Berlin (in German: “Berliner Beauftragte für Datenschutz und Informationsfreiheit”).
• The provision of personal data is not a statutory or contractual requirement, or a requirement necessary to enter into a contract. Further, you are not obliged to provide the personal data. As a possible consequence of failure to provide the data we will not be able to send you an e-mail newsletter.

No automated decision-making, including profiling, as referred to in Art. 22 GDPR exists.